OFFICE ASSISTANT REF NO: 3/2/1/2022/018
Chief Directorate: Provincial Office: Kwazulu Natal
SALARY: R261 372 per annum (Level 7)
CENTRE: Pietermaritzburg
REQUIREMENTS:
A National Diploma in Office Technology and Management / Public Administration
/ Public Management. 1-year experience in rendering secretarial and support
services to senior management. Job related knowledge: Government systems
and structures. Understanding of the management information and formal
reporting system. Professional office etiquette. Knowledge of office administration.
Job related skills: Good interpersonal skills. Communication skills (verbal and
written). Organisational and planning skills. Good reporting skills. Computer
literacy. Good interpersonal relations skills. Ability to take initiative and work
independently. Ability to maintain confidentiality.
DUTIES:
Render the administration, secretarial and support services to the Chief Director.
Receive and screen incoming calls on behalf of the Chief Director and take
messages when required. Develop and update contact database. Mailing, faxing,
photocopying and typing. Arrangement of meetings, taking of minutes and
provision of meals. Attend to all logistical arrangements for the Chief Director.
Ensure that Official Flight, Transport and Accommodation Request (OFTAR) and
Departmental Official Transport Request (DOTR) are completed and approved.
Compile and submit Subsistence and Transport and Senior Management
Services claims for the Chief Director. Purchasing of stationery, office equipment
and catering. Process all incoming and outgoing correspondences. Receiving
calls and transferring to the Chief Director referrals of incoming and outgoing mails
to relevant officials (emails, sms and telephone). Recording and tracking enquiries
(Presidential hotlines, Ministerial tasks and Parliamentary questions). Manage the
diary for the Chief Directorate. Arrange and coordinate meetings on behalf of the
Chief Director (workshops, shortlisting’s, Interviews, Monthly management and
staff meetings). Circulation of invitation for the Chief Director meetings. Making
appointments for internal and external clients. Receiving attending walk-in clients
and other stakeholders. Send meeting reminders. Draft memos, letters and
reports. Type/draft letters to stakeholders, memorandums (pretty cash, stationary,
office equipment: laptops, toner). Record minutes / decisions from meetings and
communicates with relevant role-players. Use a tape recorder to recording
minutes. Provide secretariat services for committees and forums. Provide support
with regards to the management and coordination of the implementation of
executive decisions. Develop, implement and monitor a tracking system for
executive decisions emanating from the office of the Chief Director and track the
implementation thereof.
ENQUIRIES:
Mr N Mndaweni Tel: (033) 355 4300
APPLICATIONS:
Applications can be submitted by post Private Bag X9132, Pietermaritzburg, 3200
or hand delivered to: 1st Floor, 270 Jabu Ndlovu Street, Pietermaritzburg, 3200.
NOTE:
African, Coloured, Indian and White males and African, Coloured, Indian and
White females are encouraged to apply.
Click onto the categories below for more opportunities :
Closing Date 8 April 2022
