Closing Date: 2024/04/09
Reference Number: BIL240326-1
Job Title: Transport Co-Ordinator (Night Shift)
Department: Transport
Office / Facility: Transport Solution
Reporting To: Operations Manager
Job Type Classification: Permanent
Location – Country: South Africa
Location – Province: KwaZulu-Natal
Location – Town / City: Durban (Jacobs)
Job Purpose
An exciting opportunity exists for an suitably experienced individual to fulfill the role of a Nightshift Transport Co-Ordinator in our Jacobs operations. The main function of this role is to ensure clients are kept up to date with their deliveries, effective communication with the drivers is maintained and the transport management system is updated. The successful candidate will have 2 – 3 years working experience in the road freight industry with specific knowledge of container movement (Operational and Administration), in posession of a valid drivers license and excellent communication skills (written and verbal). The success candidate will also have a working knowledge of NAVIS and the port operation. The transport co-ordinator is also responsible for the pre-departure briefing and debriefing at the end of shift with the drivers.
Qualifications & Experience
Qualification
- Grade 12 (Senior Certificate)
- Valid drivers license
Experience
- 2 – 3 Years experience in the Road Freight Industry (Container transport – Operational / Administration)
- Experience in working on Transport Management System
- Working knowledge of NAVIS
Key Responsibilities
1. Planning and Organising
- To efficiently and effectively fulfil the requirements necessary for the operational co-ordination of KZN Container Operations according to the companies policies and procedures.
- Ensure that all data is timeously captured, accurate and systems are always up to date.
- Prioritise work and manage time to ensure a steady output in order to meet both internal and external deadlines.
- Control the documentation flow to ensure a smooth flow of documents between clients, suppliers, operations, support services and the admin department.
- Trouble Shoot and resolve any queries that may exist with the operations function.
2. Operations Co-ordination
- Review operations shift plan with controllers/management and provide input to efficiently and effectively execute workload.
- Ensure that the received shift plan is; thoroughly documented and covers all current work in progress, is prioritised based on imprtance/urgency.
- Ensure that all necessasry resources are in place to execute the planned work in progress including but not limited to; drivers, vehicles, trailers, safety/general equipment.
- Organise necessary documentation, system appointments as per shift plan.
- Carry out daily Blue Area talks at the start of shift as per process.
- Discuss operations plan with drivers.
- Document any pertinent feedback/concerns from drivers and assistants and update controllers / managers accordingly.
- Ensure that the drivers effectivey complete vehicle checklist.
- Complete pre-departure briefing with each driver ensuring that all requirements in place for the drivers to execute the allocated work.
- Monitor and maintain communication with drivers during the execution of planned work to ensure effective and efficient execution.
- Maintain effective communication with controllers, managers, clients, consignors, consignees in order to execute planned workload, provide necessary updates and resolve any queries.
- Attend to vehicle breakdowns, equipment failures, incidents, accidents timeously and following set policies and procedures.
- Complete driver debriefing at the end of shift ensuring that all completed documentation for work done is scrutinised for accuracy and any devaitions/issues/incidents are endorsed and reported to controllers/managers.
- Collate all necessary documents for completed work and update vessel trackers, tracking schedules and shift planner.
- Update all vessel tracking for working vessels by checking availability of containers and pending vessels by checking vessel birth status updates on TPT systems.
- Update the shift planner with all work in progress to be carried out by next shift. Make necessasry Navis appointements for available import containers and export container shipments.
Skills & Competencies
- Proficient in MS Office Excel, Word, Outlook. Transport Management Systems
- Excellent communication skills (written and verbal)
- Attention to detail
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